Microsoft 365 administration : How to turn on the the name pronunciation for the users

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Greetings for the day!!!

Exploring Microsoft 365 administration continues.

Today we will discuss how to allow / turn on the name pronunciation for the users.

What is Name Pronunciation?

• The name pronunciation feature in Microsoft 365 lets users record an audio file. This audio file shows how their name is pronounced.
• Users can help their colleagues in learning how to pronounce their name. They can do this by adding a recording of their name to their Microsoft 365 profile card.
• This setting is turned off by default.

 When name pronunciation is enabled in an organization

• Users can optionally add and manage pronunciations in the profile card in Teams and Outlook.
• This feature is available both in desktop and on the web.
• Name pronunciations appears by users’ names on the profile card in Teams.
• Pronunciations are only displayed internally within the organization.
• In multi-tenant organizations, users in all tenants can access the pronunciations provided by users in any other tenant.
• Pronunciations are visible on profile cards to anyone who has an account in the organization, including guest accounts.

 When name pronunciation is disabled in an organization

• When an admin toggles name pronunciation off, the deletion process begins.
• All pronunciation data created by users starts to be deleted.
• Deleting name pronunciation data can take up to 30 days.
• If we turn pronunciation back on within that period, previous recordings will be brought back. These recordings existed prior to the delete signal.
• These recordings haven’t yet been deleted from Microsoft servers.
• They will become visible in Microsoft 365 experiences on the profile cards.

Steps to turn on the Name Pronunciation

• Sign in to the Microsoft 365 admin center with admin credentials.
  • We have detailed article to navigate to Microsoft 365 admin center. Microsoft 365 – Navigating to Microsoft 365 admin center – https://knowledge-junction.in/2022/11/17/microsoft-365-navigating-to-microsoft-365-admin-center/

• From Microsoft 365 admin center, In the left-rail navigation, expand Settings and select Org settings.

• On the Org settings page, select the Security & privacy tab.
• In the list of settings, select Name pronunciation.

• On the Name pronunciation pane, check the Turn on and allow name pronunciation checkbox.

• Select the Save button.

Important Notes

• When you turn name pronunciation on or off, it can take up to seven hours for users to see changes.
  • For example, if we turn pronunciation on, users will not instantly see the choice to add recordings.
  • It can take up to seven hours for this choice to be on their profile card.
• If you turn pronunciation off, any earlier set recording will stay visible in Microsoft 365. This could occur on profile cards. The visibility lasts for up to seven hours.

REFERENCES

• Microsoft 365 – Navigating to Microsoft 365 admin center – https://knowledge-junction.in/2022/11/17/microsoft-365-navigating-to-microsoft-365-admin-center/

Thanks for reading ! Stay tuned on Microsoft 365 hub for all updates, issues, solutions and tutorials

HAVE a FANTASTIC LEARNING AHEAD!!! LIFE IS BEAUTIFUL 🙂