Microsoft Purview – Interview preparation – 2

Hi All,

Greetings for the day!

We have started preparing a set of basic interview questions. These cover topics like Azure, SharePoint, Microsoft 365, Power Platform, Teams, Microsoft Purview, and more.

Please visit our interview guide for Microsoft 365 services. Guide to Microsoft 365: Certification & Interview Tips – https://knowledge-junction.in/interview-preparation-2/

This article focuses on interview preparation questions specifically related to Microsoft Purview. These are second set of interview questions for Microsoft Purview.

First set of interview questions for Microsoft Purview. Interview preparation / Microsoft Purview

Q 1. What roles user requires to Access Activity Explorer in Microsoft Purview?

• Users must be assigned one of the following roles or role groups in Microsoft Purview or Microsoft 365

Category	Roles	Role groups
Microsoft Purview	– Information Protection Admin – Information Protection Analyst – Information Protection Investigator – Information Protection Reader	– Information Protection – Information Protection Admins – Information Protection Investigators – Information Protection Analysts – Information Protection Readers
Microsoft 365	– Compliance Admin – Security Admin – Compliance Data Admin	– Compliance Administrator – Security Administrator – Security Reader

Q 2. What is Microsoft Purview Data Security Investigations (DSI)

• Microsoft Purview Data Security Investigations (DSI) is an AI-powered solution for data security teams to identify, analyze, and mitigate risks.
• DSI helps locate and analyze data, visualize correlations, and refine security policies. 
• Microsoft Purview Data Security Investigations (DSI) is a new AI-powered solution that enables data security teams to
  • identify incident-related data,
  • conduct deep content analysis, and
  • mitigate risk within one unified solution.
• Investigative capabilities include
  • the ability to categorize evidence,
  • perform vector searches, and
  • examine impacted data for security and sensitive data risks.

Q 3. How long Audit records are retained?

• The default retention period for Audit (Standard) has changed from 90 days to 180 days.
• Audit (Standard) logs generated before October 17, 2023 are retained for 90 days.
• Audit (Standard) logs generated on or after October 17, 2023 follow the new default retention of 180 days.

Q 4. What is the Microsoft Purview Information Protection scanner??

• The Microsoft Purview Information Protection scanner is a Windows Server-based service that can scan, classify, and optionally label or protect files stored in:
  • UNC paths (SMB or NFS, preview)
  • SharePoint Server document libraries (2013 through 2019)

Q 5. How I will see all policies in Microsoft Purview Portal?

• Navigate to Microsoft Purview portal. We can navigate Microsoft Purview Portal
  • Either through direct URL – https://purview.microsoft.com/
  • Or from Microsoft 365 admin center.
  • We have detailed article to navigate to Microsoft Purview. Small Tricks and Tips – Microsoft 365 administration- Microsoft Purview Portal – How to navigate – https://microsoft365junction.com/2023/05/04/small-tricks-and-tips-microsoft-365-administration-microsoft-purview-portal-how-to-navigate/

• From Microsoft Purview home page, from left pane, select – Solutions >> Data Loss Prevention >> Policies

Q 6. What is a Sensitive Information Type?

• Finding sensitive data between all the data produced in an organization requires different search and recognition patterns, which are called sensitive information types
• Sensitive information types (SITs) in Microsoft Purview help organizations identify and protect sensitive data such as
  • personal identification numbers,
  • financial information, and
  • intellectual property.

Q 7. Why sometime we need to create custom Sensitive Information Type?

• Custom SITs can also be created to protect organization-specific data such as employee IDs and proprietary project codes.
• For organizations with more specific needs, custom SITs offer flexibility in identifying and securing unique data sets.
• This ensures that sensitive information remains protected, aligned with the organization’s governance and compliance strategies.

Q 8. Microsoft Purview Message Encryption?

• Microsoft Purview Message Encryption gives organizations a way to send encrypted email both inside and outside the organization.
• With it, you can
  • apply consistent encryption policies,
  • customize the user experience, and
  • even revoke access to messages after they’re sent.

Q 9. What are keyword dictionaries in Microsoft Purview?

• Keyword dictionaries in Microsoft Purview are files that contain lists of sensitive terms, phrases, or keywords used to detect and flag information that requires protection
• These dictionaries can store words or phrases relevant to specific industries or organizational needs, such as
  • legal terms,
  • medical conditions, or
  • internal business jargon.

Q 10. Which are the tools available to monitor sensitivity label usage?

• Data and Content explorer: Real-time snapshot of content with sensitivity, retention, or classification tags.
• Activity explorer: Timeline of label interactions and content usage based on audit data.
• Reports dashboard: High-level trends, SIT distribution, and top label usage across the organization.

REFERENCES

• Guide to Microsoft 365: Certification & Interview Tips – https://knowledge-junction.in/interview-preparation-2/
• Interview preparation / Microsoft Purview
• Microsoft Purview Portal – https://purview.microsoft.com/
• small Tricks and Tips – Microsoft 365 administration- Microsoft Purview Portal – How to navigate – https://knowledge-junction.in/2023/05/04/small-tricks-and-tips-microsoft-365-administration-microsoft-purview-portal-how-to-navigate/
• Getting Started with Microsoft Purview – https://knowledge-junction.in/2025/06/28/getting-started-with-microsoft-purview/

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