Office 365: Cloud Identities – Managing Users from Office 365 Admin center site

Hi All,

In this article we will discuss managing users like adding user, importing multiple users, exporting users, edit a user, delete a user from Office 365 Admin center site.

From Office 365 Admin center home page (https://portal.office.com/adminportal/home#/homepage ) Administrator can perform all users operation as

Figure 1: Users – Office 365 Admin center home page

Options like “Add a user”, “Edit a user” are self-explanatory. Administrator will click on given link and can perform those operations. It’s very easy.

Few points regarding delete a user:

1. We Administrator delete user, user account remains in Azure Active Directory recycle bin for 30 days. Administrator can recover account in 30 days. This is soft delete.
2. Administrator can see all soft deleted users from “Deleted users” section under “Users” area from Admin center site as
   

   Figure 2: soft Deleted user’s navigation

3. Once 30 days period expires, the user account is deleted permanently and is not recoverable.

Import multiple users: To go to this option, click on “Users >” link, Admin will be redirected to user’s page (https://portal.office.com/adminportal/home#/users ) as

Figure 3: Admin Center: Active Users

Under “More” as shown in figure, we will find “Import multiple users” option as shown in below figure 4.

Figure 4: “Import multiple users” option

“Import multiple users” process allows us to import multiple users in Office 365 from specially formatted .CSV file. Importing multiple users is simple three steps process as shown below figure 5.

Figure 5: “Import multiple users” dialog

1. Creating and uploading .CSV file
2. Setting user options
3. Verifying result

CSV file must have the following fields in first row:

1. User Name
2. First Name
3. Last Name
4. Display Name
5. Job Title
6. Department
7. Office Number
8. Office Phone
9. Mobile Phone
10. Fax
11. Address
12. City
13. State or Province
14. ZIP or Postal
15. Country or region

Admin can also download sample CSV file from “Import multiple users” dialog as shown in above figure 5.

Once users CSV file ready, next step is set user option where Admin need to set following options

1. Sign-in status : Either “Sign-in allowed” or “sign-in blocked”
2. Licenses – Assigning licenses to the users

Once options are set, Admin will be redirected to result dialog page which shows no of users created,  configuration setting to send mail or not. Admin can also download the result file which contain 4 fields

1. Display name
2. Username
3. Password
4. Additional information

Exporting all active users: Administrator can export all active users from Active Users page (https://portal.office.com/adminportal/home#/users ) as

Figure 6: Export user option from Admin Center >> Active users page

Following fields are exported in a file

1. AlternateEmailAddresses
2. BlockCredential
3. City
4. Country
5. Department
6. DisplayName
7. Fax
8. FirstName
9. LastDirSyncTime
10. LastName
11. LastPasswordChangeTimestamp
12. LicenseAssignmentDetails
13. Licenses
14. MobilePhone
15. ObjectId
16. Office
17. PasswordNeverExpires
18. PhoneNumber
19. PostalCode
20. PreferredDataLocation
21. PreferredLanguage
22. ProxyAddresses
23. ReleaseTrack
24. SoftDeletionTimestamp
25. State
26. StreetAddress
27. StrongPasswordRequired
28. Title
29. UsageLocation
30. UserPrincipalName
31. WhenCreated

Keep reading , share your thoughts, experiences. Feel free to contact us to discuss more. If you have any suggestion / feedback / doubt, you are most welcome.

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Thanks for reading 🙂