Power Platform : Power Automate – Create a Team and add Members, Owners to Team using Power Automate.

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“You get what you focus on, so focus on what you want.”

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Hello Everyone,

Hope you all are doing well.

Today in this article I am going to discuss about how to create a team and adding members, owners to the team using Power Automate.

Please refer my previous article “Check for duplicate Teams before creating a new Team using Power Automate”.

https://knowledge-junction.in/2022/07/22/power-platform-power-automate-create-a-team-in-teams-using-power-automate/

Also we have good number of articles on Power Platform & Microsoft Teams, please have a look.

https://knowledge-junction.in/category/technology-articles/power-platform/

https://knowledge-junction.in/category/technology-articles/m365/microsoft-teams/

So without getting late, lets get started.

Background

In one of our project requirement is create a team in Teams and add members and owners to the created team using Power Automate. For testing purpose we prepared a Power Automate Instant flow with manual trigger. The flow create a team and add the members and owners in Teams and also send mail to user.

Introduction

Power Automate:

Power Automate is a service that helps us create automated workflows between our favorite apps and services to synchronize files, get notifications, collect data, and more.

• Automate business processes
• Send automatic reminders for past due tasks
• Move business data between systems on a schedule
• Connect to more than 500 data sources or any publicly available API
• We can even automate tasks on our local computer like computing data in Excel.

Instant Flow:

Instant Flows allow us to start a flow with a click of a button, and can be used across desktop or mobile devices. They are commonly used to automate a wide range of tasks such as requesting an approval in Teams or SharePoint or sending a reminder to the team with a push of a button from mobile.

Microsoft Teams:

Microsoft Teams is the ultimate messaging app for our organizations—a workspace for real-time collaboration and communication, meetings, file and app sharing, and even the occasional emoji! All in one place, all in the open, all accessible to everyone.

Team in Microsoft Teams:

In Microsoft Teams, teams are groups of people brought together for work, projects, or common interests. Teams are made up of two types of channels — standard (available and visible to everyone) and private (focused, private conversations with a specific audience).

Create a Flow

High Level Steps:

Create instant flow in Power Automate.

Create a team.

Add a member to team.

Add a owner to team.

Send email to user/requester.

Detailed Steps:

• Go to office.com, and sign in to our M365 account – https://www.office.com/?auth=2
• Launch Power Automate from Office365 app launcher.

• In Power Automate Click on Create and select Instant Cloud flow.

• Give the Flow name and Choose Trigger and then click on Create.

• Our flow opened with manually trigger action. Click on New step to add next action.

• Choose an operation Microsoft Teams and action Create a team.

• Give the Team details: Name, Description of the team.

• Click on show advanced options and select Visibility. And click on Next step.

• Choose an operation Microsoft Teams and action Add a member to a team.

• Give the Team details: Team Name and AAD ID of User.

• Here if we are adding member to existing Team, then we can select the Team.  
• Otherwise enter custom value.

• Take the Team ID from our above action Create a team from dynamic content.

• Here give email address of user in AAD ID.

• Again add an action Add a member to team.
• Give the Team ID, AAD ID of owner and click on show advanced options.

• Here we can make the given AAD ID as owner.

• Now select the option Should the newly added user be an owner of the team as Yes.

• Click on (…) of action and rename it.

• Choose an operation Office 365 Outlook and action Send an email (V2).

• Give the mail details: To address (take it from dynamic content / give manually), Subject and Body of the mail as shown below.

• Now Save the flow and click on Test.

• Select Test the Flow Manually and click on Test.

• Click on Continue to use the apps.

• Review/add the connections and actions and click on Run flow.

• Now the flow run started and click on Done.

• Here we can see the flow ran successfully on every action.
• Now the flow Terminates here.

• We got a mail regarding Team creation.

• In our Teams we can see the Team created.

• Click on (…) of Team and select Manage team.

• Here we can see the owners and members whom we added.
• In owners the requester/user is the owner by default.
• We can remove the user from owners once the respective owner of team added.

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Hope this article will help us to create a team and add members, owners to the team using Power Automate.

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Thank you for your support, will catch up with new article soon.

Keep learning and keep smiling.

Have a great day.

Thanks.