M365: SharePoint Online – Setting up organization asset library – Using PowerShell cmdlet

by Prasham Sabadra · March 20, 2020

Hi All,

LIFE IS BEAUTIFUL 🙂 Day by day MS is making it more beautiful with M365 🙂

Today, In this article we will discuss concept of organizational level Asset Library.

Background:

In one of our customer tenant we have more than 300+ communication site collections.
Some site collections are Location based, some are Location specific News site collections
Basically Flat hierarchy structure
So as per Group / Location there are different editors for content creation
Editors where using images to create there content, they were uploading to there respective site collection and hence the new requirements
Customer need organizational level library where they could upload all the images at one place. So those can be reused as well 🙂

Details:

In SharePoint online we have feature called “organization Asset Library”
Through “organization asset Library” feature, we can manages images, photos, Videos at central location
We can specify any Document library, Asset library as an “organization asset library”
We can specify 30 organization asset libraries per organization
One more requirement is all the organization asset libraries should be in one site collection
We can not add “organization asset libraries” to multiple site collections

How to specify any library as organization asset library:

Add-SPOOrgAssetsLibrary -LibraryURL <String>

Here,
- LibraryURL – Absolute URL of the library which we need to specify as “organization asset library”
Make sure that you have installed latest SharePoint Management Shell otherwise you will receive following error

We could download latest version of ” SharePoint Online Management Shell” from https://www.microsoft.com/en-us/download/confirmation.aspx?id=35588
Once we lave latest “SharePoint Online Management Shell” we could execute the command successfully as

Here, when we execute this cmdlet, we get warning to enable “content delivery network (cdn) if it is not enabled as shown in above Fig2
Once we have input for enabling CDN, cmdlet get executed successfully.
For my local tenant I am setting OOB shared document library as organization asset library.
Once cmdlet get successfully executed, we get an option to choose the images from the libraries which our organization set as “organization asset library” as

References:

Stay tuned for more such features 🙂 If you think its worth to read, please like and share 🙂 SHARING IS CARING 🙂

HAVE A HEALTHY LIFE 🙂 TAKE CARE 🙂