Small Tips and Tricks – Power Automate – Manage list item and file permissions with Power Automate flows – Stop sharing an item or a file

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Power Automate - Details for an action "Stop sharing an item of a file"
Power Automate - Details for an action "Stop sharing an item of a file"

Hi All,

Greetings for the day!!!

Today new trick – Stop sharing an item or a file using Power Automate

Details

  • In one of my project, we need to make the item readonly so the demo

Demo

SharePoint List

  • For demo purpose we created simple list as
fig : Simple SharePoint list
fig : Simple SharePoint list with 2 columns
  • Lets check the permissions before stop sharing
fig : SharePoint list permissions before stop sharing
fig : SharePoint list permissions before stop sharing
fig : SharePoint list permissions before stop sharing

Power Automate

fig : Power Automate - creating instant flow
fig : Power Automate – creating instant flow
  • Give the name to our flow and select the trigger , here in our case – “Manually trigger a flow”
fig : Power Automate - creating instant flow
fig : Power Automate – creating instant flow
  • Add an action –“Stop sharing an item or a file” as shown in below fig
fig : Power Automate - Adding an action "Stop sharing an item of a file"
fig : Power Automate – Adding an action “Stop sharing an item of a file”
  • Once action “Stop sharing an item of a file” added, specify the following details
    • Site address
    • List or Library name
    • Id – for demo purpose here we are passing hard-coded id 1. We can have actions like “Get Item” or “Get Items” and get dynamic ID
fig : Power Automate - Details for an action "Stop sharing an item of a file"
fig : Power Automate – Details for an action “Stop sharing an item of a file”
  • We are ready to test our flow
  • Since it is Instant cloud flow, we will test it manually
  • Ran the flow. Make sure flow ran successfully
fig : Power Automate - Testing - Executed successfully
fig : Power Automate – Testing – Executed successfully
  • Now check the permissions and sharing capabilities on the respective list item
fig : SharePoint list permissions after execution of Power Automate - inheritance is broken now. Unique permissions are applied. Other permissions are removed
fig : SharePoint list permissions after execution of Power Automate – inheritance is broken now. Unique permissions are applied. Other permissions are removed
fig : SharePoint list permissions after execution of Power Automate - inheritance is broken now. Unique permissions are applied. Other permissions are removed
fig : SharePoint list permissions after execution of Power Automate – inheritance is broken now. Unique permissions are applied. Other permissions are removed

Thanks for reading 🙂 If its worth at least reading once, kindly please like and share 🙂 SHARING IS CARING 🙂

Enjoy the beautiful life 🙂 Have a FUN 🙂 HAVE A SAFE LIFE 🙂 TAKE CARE 🙂

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Prasham Sabadra

LIFE IS VERY BEAUTIFUL :) ENJOY THE WHOLE JOURNEY :) Founder of Knowledge Junction and live-beautiful-life.com, Author, Learner, Passionate Techie, avid reader. Certified Professional Workshop Facilitator / Public Speaker. Scrum Foundation Professional certificated. Motivational, Behavioral , Technical speaker. Speaks in various events including SharePoint Saturdays, Boot camps, Collages / Schools, local chapter. Can reach me for Microsoft 365, Azure, DevOps, SharePoint, Teams, Power Platform, JavaScript.

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1 Response

  1. Small Tips and Tricks – Power Automate – Manage list item and file permissions with Power Automate flows – Grant access to an item or a folder – Demo | Knowledge Junction
    September 8, 2022

    […] In one of the last article we discussed – how to stop sharing an item or file – Small Tips and Tricks – Power Automate – Manage list item and file permissions with Power Automa… […]

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