Microsoft 365 – New Feature – Microsoft Lists: Admin control to hide real-time list collaborators at site collection level

Hi All,

Greetings for the day!!!

Today, I’ll share new feature related to Microsoft Lists.

New Feature : Microsoft Lists: Admin control to hide real-time list collaborators at the site collection level

This new feature will help to enhance privacy.

Details

Before this rollout – By default on list we can see real time collaborators

• Before this update, by default, Lists shows real time collaborators.
• Real-time collaborator’s : users who have the current list opened.
• These collaborators are shown next to Filtering and Grouping actions (in the upper right of the screen).
• Here below two users are opened the same list “Employee onboarding” from the site “https://knowledgejunction1.sharepoint.com/sites/TestLogoFromSiteDesign”
  • Prasham Sabadra (prasham@knowledgejunction1.onmicrosoft.com)
  • Prasham1 Sabadra (prasham1@knowledgejunction1.onmicrosoft.com)
• So on the list, we can see who are the other users have list opened – real time collaborator.
• User Prasham Sabadra (prasham@knowledgejunction1.onmicrosoft.com) – can see other user Prasham1 Sabadra (prasham1@knowledgejunction1.onmicrosoft.com) has opened the list

• At the same time user user Prasham1 Sabadra (prasham1@knowledgejunction1.onmicrosoft.com) – can see other user Prasham Sabadra (prasham@knowledgejunction1.onmicrosoft.com) has opened the list”

After this rollout – Site Admin has control whether to show real time collaborators or not.

• This can be achieved through PowerShell CMDLET – Set-SPOSite
• New attribute is introduced “HidePeopleWhoHaveListsOpen“
• Value of this attribute “HidePeopleWhoHaveListsOpen” decides whether to show real time list collaborators or not.
• Here, we will hide the real time collaborators.
• We will execute the PowerShell CMDLET with attribute “HidePeopleWhoHaveListsOpen” and value “TRUE“

PS C:\> Import-Module Microsoft.Online.SharePoint.PowerShell -UseWindowsPowerShell
PS C:\> Connect-sPOService -Url https://knowledgejunction1-admin.sharepoint.com/
PS C:\> Set-SPOSite -Identity https://knowledgejunction1.sharepoint.com/sites/TestLogoFromSiteDesign  -HidePeopleWhoHaveListsOpen $true

• Once the CMDLET “Set-SPOSite” executed successfully, real time collaborators for list will not be shown.
• We will just refresh the page for both the users (Prasham and Prasham1) and will see the result.

User “Prasham Sabadra” (prasham@knowledgejunction1.onmicrosoft.com) refreshes the page, no real time collaborator shown

User “Prasham1Sabadra” (prasham1@knowledgejunction1.onmicrosoft.com) refreshes the page, no real time collaborator shown

Thank you for reading the article.

Have a nice day 🙂