Microsoft 365 – Interview preparation – 9

Hi All,

Greetings for the day!!!

We are continuing the Microsoft 365 interview preparation on Knowledge-Junction. Guide to Microsoft 365: Certification & Interview Tips

Essential SharePoint Interview Preparation Guide

Today I am sharing next set of Microsoft 365 interview question and answers.

Q 1. Describe work management tools in Microsoft 365

• Please have a look at below article.

https://learn.microsoft.com/en-us/training/modules/describe-productivity-solutions-microsoft-365/4-describe-work-management-tools

Q 2. What are Microsoft Search usage reports?

• Search usage reports allow us to gain more understanding of how users in our organization are using Microsoft Search.
• The insights generated from these reports will help us to take actions that will make search a more useful and delightful experience for all our users
• The Microsoft Search usage reports include graphs and tables generated from searches that are executed from the
  • SharePoint Start Page
  • SharePoint Sites
  • Microsoft 365 app (Office app) at office.com
  • and Bing
• User analytics is also available for
  • Windows Search
  • Outlook
  • Teams
  • OneDrive
  • and application search in Word, Excel and PowerPoint
• We can see data from the last 28 days or for the previous year

Q 3. How to access Microsoft Search Usage Reports from Microsoft 365 admin portal?

• Microsoft 365 admin center >> Home >> Settings >> Search & intelligence

Q 4. What is difference between Microsoft List and SharePoint list?

Microsoft List	SharePoint List
Microsoft List is standalone app	SharePoint Lists are part of the SharePoint platform
Microsoft Lists is often preferred for simpler, quick list creation and collaboration within Teams	SharePoint Lists are better for more complex data management needs and integration with the larger SharePoint ecosystem

Q 5. What is Name Pronunciation feature ?

• We have detailed article on Name Pronunciation feature, please have a look. Microsoft 365 administration : How to turn on the the name pronunciation for the users – https://knowledge-junction.in/2025/05/11/m365-administration-name-pronunciation/

Q 6. How to Turn on name pronunciation for your users.

• We have detailed article on Name Pronunciation feature, please have a look. Microsoft 365 administration : How to turn on the the name pronunciation for the users – https://knowledge-junction.in/2025/05/11/m365-administration-name-pronunciation/

Q 7. What the “The Copilot Chat usage report” shows?

• The Copilot Chat usage report will include metrics on prompts submitted and expanded coverage across new host applications.
• Admins will see total and average prompt counts at both tenant and user levels. Along with user activity insights such as active days and last activity dates.
• The report introduces visibility into Copilot Chat usage within Word, Excel, PowerPoint, and OneNote. This enables better tracking of adoption and engagement across these core Microsoft 365 apps.
• All metrics focus on unlicensed users and support export functionality for further analysis.
• User-level information is anonymized by default.

Q 8. What are Standard and Priority access to features in Copilot Chat?

• The level of access to capabilities like file upload, image generation, and models (like GPT-5) in Copilot Chat differs based on whether a user has a Microsoft 365 Copilot license or not
  • Priority access: Microsoft 365 Copilot licensed users receive priority access to Copilot Chat capabilities, ensuring faster response times and more consistent availability—even during peak usage periods
  • Standard access: 
    • Users without a Microsoft 365 Copilot license have standard access.
    • Which is subject to service capacity and may vary throughout the day.
    • If capacity isn’t available, users are notified in-product, but any task already in progress continues uninterrupted

Q 9. How to disallow “Image Generation” in Copilot?

• In the Microsoft 365 admin center, select Copilot > Settings > Copilot image generation.

Q 10. How to access Microsoft Copilot Usage Reports from Microsoft 365 admin portal?

• Microsoft 365 admin center >> Home >> Reports>> Usage >> Microsoft 365 Copilot

REFERENCES

• How to navigate Microsoft 365 admin center – Microsoft 365 – Navigating to Microsoft 365 admin center
• Microsoft 365 administration : How to turn on the the name pronunciation for the users – https://knowledge-junction.in/2025/05/11/m365-administration-name-pronunciation/
• Guide to Microsoft 365: Certification & Interview Tips – https://knowledge-junction.in/interview-preparation-2/
• Essential SharePoint Interview Preparation Guide – https://knowledge-junction.in/essential-sharepoint-interview-preparation-guide/

Thanks for reading!!!

HAVE A FANTASTIC TIME AHEAD !!! LIFE IS BEAUTIFUL 🙂