Small Tips and Tricks – Power Automate – Manage list item and file permissions with Power Automate flows – Grant access to an item or a folder – Demo

by Prasham Sabadra · September 8, 2022

fig : Power Automate - demo of an SharePoint action - "Grant access to an item or a folder"

Hi All,

Greetings for the day!!!

In one of the last article we discussed – how to stop sharing an item or file – Small Tips and Tricks – Power Automate – Manage list item and file permissions with Power Automate flows – Stop sharing an item or a file

Continuing this series today we will discuss – how to grant access to an item or a folder. This is one of the easiest way to give permission to set of users to respective an item or a folder

We have Power Automate action – Grant access to an item or a folder

SharePoint List

Before going depth in Power Automate lets have a SharePoint list with one item having Id 1 as

Lets verify the permission on List

fig : SharePoint List - verifying the access to the list item — fig : SharePoint List – verifying the access to the list item

If we notice only one user – Prasham Sabadra has access.

Power Automate

For demo purpose we will create “Instant cloud flow“
We have an action – “Grant access to an item or a folder“

This action “Grant access to an item or a folder” requires following parameters

Site Address – SharePoint site URL
List or Library Name
Id – The item or the file identifier for which to grant access
Recipients – The recipients whom we want to grant access
Roles – The permission role you want to grant – either “View” or “Edit“
Message – Text which we want to share with recipients. This message will appear in email body which will be sent to respective recipients
Notify Recipients – Whether we want to notify user or not. If yes email will be sent to respective recipients