Microsoft 365: Creating security group from UI – in Microsoft 365 admin center

Microsoft 365 - Microsoft 365 admin center - groups page - "Add a group" option - navigating to "Addgroupwizard"
Microsoft 365 - Microsoft 365 admin center - groups page - "Add a group" option - navigating to "Addgroupwizard"

Hi All,

Greetings for the day!!!

In this article we will discuss – How to create security group in Microsoft 365 admin center

Different group types

  • Microsoft 365 groups
    • Enables collaboration between internal and external users of our organization
    • We have group email address
    • We have have shared workspace for conversation, files, calendar events, stream and planner
    • If external sharing is enabled we can add external users to this type of groups
  • Distribution groups
    • Used to distribute messages to group of users
    • These groups also called “mail enabled distribution group” or “distribution list”
  • Security groups
    • Can be used to distribute messages to a group of users, or to grant access permissions to resources
    • Example : Assigning a permissions to group of users in SharePoint site
    • A security group created in SharePoint is only recognized by that SharePoint site collection
    • Security groups can also contain devices except mail enabled security groups
    • Creating a security group for devices can be used with mobile device management services, such as Intune
    • We can add Security groups to the Teams
    • Dynamic distribution groups
      • Dynamic distribution groups is group whose membership list can be calculated each time when we send the message
      • Membership list of dynamic distributed group is recalculated based on conditions and filters which we defined while creating daynmic distribution group

    Permissions required to create Microsoft 365 Groups / Who can create microsoft 365 Groups

    User with following roles can create the “Security Groups

    • Global administrator
    • User administrator
    • Directory writers
    • Groups Administrator
    • Privileged Role Administrator
    • SharePoint Administrator

    Steps to create Microsoft 365 security group from Microsoft 365 admin center

    • Navigate to Microsoft 365 admin center
    • From left pane select – “Teams & groups >> Active teams & groups” as shown in below fig
    fig : Microsoft 365 - Microsoft 365 admin center - navigating to groups page
    fig : Microsoft 365 – Microsoft 365 admin center – navigating to groups page
    • On groups page, we have an option to add new group – “Add a group” as shown in below fig
    fig : Microsoft 365 - Microsoft 365 admin center - groups page - "Add a group" link to add new group
    fig : Microsoft 365 – Microsoft 365 admin center – groups page – “Add a group” link to add new group
    • As we click on “Add a group” link / option, we will be navigated to – “addgroupwizard” page as shown in below fig
    fig : Microsoft 365 - Microsoft 365 admin center - groups page - "Add a group" option - navigating to "Addgroupwizard"
    fig : Microsoft 365 – Microsoft 365 admin center – groups page – “Add a group” option – navigating to “Addgroupwizard”
    • Add the details for new group – Name and Description
    fig : Microsoft 365 - Microsoft 365 admin center - "Add a group" - group details - name and description
    fig : Microsoft 365 – Microsoft 365 admin center – “Add a group” – group details – name and description
    • Once group details are entered, review once and at bottom click on “Create group” button
    fig : Microsoft 365 - Microsoft 365 admin center - "Add a group" - review group details
    fig : Microsoft 365 – Microsoft 365 admin center – “Add a group” – review group details
    • Make sure group is created successfully
    fig : Microsoft 365 - Microsoft 365 admin center - Microsoft 365 group created successfully
    fig : Microsoft 365 – Microsoft 365 admin center – Microsoft 365 group created successfully
    • As group is created successfully, we will have our group in groups list as shown in below fig
    fig : Microsoft 365 - Microsoft 365 admin center - Microsoft 365 group created successfully - new group appears in group listings
    fig : Microsoft 365 – Microsoft 365 admin center – Microsoft 365 group created successfully – new group appears in group listings
    • As new group is in place we are ready to add group owners and members
    • Just click on the group, right pane will appear from which we can add group owners and members as shown in below fig
    fig : Microsoft 365 - Microsoft 365 admin center - Microsoft 365 group created successfully - adding group owners and members
    fig : Microsoft 365 – Microsoft 365 admin center – Microsoft 365 group created successfully – adding group owners and members
    • We could see our group in Azure Active Directory admin center as well, as shown in below figure
    fig : Azure Active Directory admin center  - Groups - newly created group
    fig : Azure Active Directory admin center – Groups – newly created group

    Thanks for reading the article !!! Please feel free to discuss in case any issues / suggestions / thoughts / questions !!!

    HAVE A GREAT TIME AHEAD !!! LIFE IS BEAUTIFUL ­čÖé

    Prasham Sabadra

    LIFE IS VERY BEAUTIFUL :) ENJOY THE WHOLE JOURNEY :) Founder of Knowledge Junction and live-beautiful-life.com, Author, Learner, Passionate Techie, avid reader. Certified Professional Workshop Facilitator / Public Speaker. Scrum Foundation Professional certificated. Motivational, Behavioral , Technical speaker. Speaks in various events including SharePoint Saturdays, Boot camps, Collages / Schools, local chapter. Can reach me for Microsoft 365, Azure, DevOps, SharePoint, Teams, Power Platform, JavaScript.

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