Feature update – Microsoft 365 – SharePoint online – SharePoint list and library rules will send from the no-reply@sharepointonline.com email address

Hi All,

Greetings for the day!!!

Today new feature update related to SharePoint list and library rules.

Background

• For List and Libraries we can specify an automated email based on several conditions.
• We can create rules to automate tasks
  • like sending someone a notification when data changes in the list.
  • or a new file is created in the library.
• We have an options to create and manage rules.
• With the list open in Microsoft Lists, SharePoint, or Teams, near the top of the page, select Automate,select Rules

• These rule includes
  • when a change occurs.
  • when a new file or item is added.
  • when a file or item is deleted.
  • when file or item metadata conditions are met.

Details

• Microsoft is making a change to how emails are sent for customers that use list or document library rules.
• These rules can be created from the Automate dropdown as shown in above figures.
• SharePoint list and library rules automated emails will now be sent from “no-reply@sharepointonline.com” with the display name “SharePoint Online.”
• This change is effective immediately.
• This change requires no action.
• But if we have email policies and workflows, then those need updating to include this new address.
• Earlier, these emails would be sent on behalf of the user that made a file or item update.

What action we need to take

• No action is required, existing rules will continue to operate.
• If you have any email policies or workflows based on a specific sender, those will need to include the no-reply@sharepointonline.com address.

Note: Creating a rule based on a multi-line text column is not supported.

Thank you for reading 🙂 Life is beautiful 🙂

Have a Great Time Ahead 🙂🙂