Microsoft Purview – Interview preparation – 5

Hi All,

Greetings for the day!

We have started preparing a set of basic interview questions. These cover topics like Azure, SharePoint, Microsoft 365, Power Platform, Teams, Microsoft Purview, and more.

Please visit our interview guide for Microsoft 365 services. Guide to Microsoft 365: Certification & Interview Tips – https://knowledge-junction.in/interview-preparation-2/

This article focuses on interview preparation questions specifically related to Microsoft Purview.

Interview preparation / Microsoft Purview

Microsoft Purview – Interview preparation – 2

Microsoft Purview – Interview preparation – 3

Microsoft Purview – Interview preparation – 4

Q 1. Which users can create and deploy DLPs

• The use must be a member of one of the following role groups
  • Compliance Administrator
  • Compliance Data Administrator
  • Information Protection
  • Information Protection Admins
  • Security Administrator

Q 2. Locations at which DLP can be applied

• Exchange Online for email
• SharePoint and OneDrive for stored and shared files
• Microsoft Teams for chat and shared documents
• Office applications like Word, Excel, and PowerPoint
• Windows 10, Windows 11, and macOS (latest three versions) for endpoint protection
• Non-Microsoft cloud apps monitored through Microsoft Defender for Cloud Apps
• On-premises file shares and On-premises SharePoint
• Microsoft Fabric and Power BI for data analytics and reporting

Q 3. What are the licensing requirement to use DLP policies?

• Microsoft 365 E3 or higher: Provides DLP for emails and files from Exchange Online, SharePoint, and OneDrive.
• Microsoft 365 E5: Includes DLP for emails, files, and Microsoft Teams chats, along with advanced features like endpoint DLP for broader protection.

Q 4. What is Simulation Mode for DLP?

• Simulation mode allows us to see how a DLP policy would behave in our environment without fully enforcing it.
• This mode runs as if the policy were fully deployed, but no actions are taken. So there’s no effect on user activity or business processes.
• All simulated results are reported in a dedicated dashboard, giving you full visibility into the policy’s potential effect.

Q 5. What are Administrative Units?

• Administrative units in Microsoft Entra ID enable us to restrict administrative permissions to specific parts of our Microsoft Entra organization.
• We can create, delete, and edit administrative units in Microsoft Entra.
• This feature lets us subdivide our organization into smaller units and assign specific administrators to manage only the members within those units.

Q 6. What the DLP policy templates include

• Microsoft Purview Data Loss Prevention (DLP) in the Microsoft Purview portal includes ready-to-use policy templates.
• These templates address common compliance requirements, such as
  • Helping us to protect sensitive information subject to the U.S. Health Insurance Act (HIPAA),
  • U.S. Gramm-Leach-Bliley Act (GLBA), or
  • U.S. Patriot Act. 

Q 7. Explain Compliance Manager? What is Compliance Manager?

• Compliance Manager helps us to simplify the way you manage compliance.
• Compliance Manager recommends actions we can take to comply with industry regulations and standards that matter most to us

Q 8. What is Compliance Score?

• Compliance score measures our progress towards completing recommended actions that help reduce risks around data protection and regulatory standards.

• Compliance score help prioritize which action to focus on to improve your overall compliance posture.

Q 9. What is RETENTION in Microsoft Purview?

• Microsoft Purview retention helps organizations manage content lifespan across mail, files, and messages.
• It supports operational, regulatory, and security needs by preserving data that matters and removing what doesn’t.
• Knowing when and how to apply retention is key to protecting data and reducing risk.

Q 10. Why RETENTION of content is important?

• Data Security.
• For maintaining COMPLIANCE.
• It protects important information from being deleted, either by accident or on purpose.
• Once a retention rule is in place, content is preserved even if a user tries to remove it.
• This is especially important when the content might be subject to audits, investigations, or legal holds.

REFERENCES

• Microsoft Purview portal. https://purview.microsoft.com/home
• Getting Started with Microsoft Purview – https://knowledge-junction.in/2025/06/28/getting-started-with-microsoft-purview/
• Microsoft Purview: Essential Interview Q&A – https://knowledge-junction.in/purview-essential-interview-preparation/
• How to navigate – https://knowledge-junction.in/2023/05/04/mspurview-portal-how-to-navigate/
• Microsoft Purview – How to navigate to built-in SITs – https://knowledge-junction.in/2025/09/10/mspurview-navigate-built-in-sits/
• Interview preparation / Microsoft Purview
• Microsoft Purview – Interview preparation – 2
• Microsoft Purview – Interview preparation – 3
• Microsoft Purview – Interview preparation – 4
• Microsoft Purview – Exploring Retention Labels – 1 – https://knowledge-junction.in/2025/10/01/microsoft-purview-exploring-retention-labels-1/

Thank you. Life is beautiful 🙂 

Have a Great Time Ahead 🙂