M365 SharePoint Online – List Creation

Hello Everyone

As we discuss last article about SharePoint and Sites in SharePoint.

Today I am going to share about How to create list in SharePoint.

Introduction:

• A SharePoint list is like a table that will have columns or fields or properties. A list also can contain one or more attachements or files.
• SharePoint provides three basics kinds of list:
  • Communication list: Are used to track announcements ,contacts and discussion boards.
  • Tracking list: Are used to track information such as link , calendars ,tasks ,issues and surveys.
  • Custom list provide a starting template that you can build to create a list with exact columns you need.
• Using a list in SharePoint is the most common way to manage information.
• In a list data is gathered in rows and each row is known as a list item.

In this article we will discuss about How to create list in SharePoint.

How to create Custom List:

Step 1

• Navigate to Microsoft365 portal – https://www.office.com/?auth=2
• If you dont have Microsoft365 account, you could create it under the Microsoft365 developer program from Microsoft.- https://developer.microsoft.com/en-us/microsoft-365/dev-program
• Navigate to SharePoint from app launcher.
• We will be redirected SharePoint Online home page. – _layouts/15/sharepoint.aspx
• Navigate to site where we want to create list.
• Click on New

Step 2

• Select List

Step 3

• Click on Blank list

• We can export a list from excel by clicking on From Excel option we will discuss in next article.
• We can add a list From Existing list we will discuss in next article..

Step 4

• Give the name of the list.
• Give description of the list. It is optional.
• And click on Create.

Step 5

• We can see our created list in Navigation menu on home page of our site.

Step 6

• Now we have to add column into list
• We can add column using 2 ways
  • Using Site Column
  • From Add Column option.

Step 7

• Now if we want to add column through Add Column option then we have to click on Add Column and fill the required information.
• Such as name of the column , type of the column , we want to column required or not , category of the column , description of the column etc.

• After fill the all required information click on OK
• We can see our created column into List.
• We can also add verious column type such as number, date and time , choices from type category.
• We can create column using Site Column also.
  • Site Column is a reusable column definition that you can assign to multiple list across multiple SharePoint sites.
  • To create column using site column click on –
  • Settings – Site information – view all site settings – site columns – Create.
  • Click on Site Column fill the required information about cloumn and click on OK.
  • We can see our created column into list.

Step 8

• If we want to add item into list then we have to click on New.
• Fill the all required information about the item like item name , Address , Age and click on save.

• After fill the required information and click on save button we can see our inserted item into list home page.

Hope you understand How to create list , How to create column into list and insert item into list.

Thanks for reading.

Have a nice day 🙂