Exporting Microsoft 365 Admin Roles: A Step-by-Step Guide

Hi All,

Greetings for the day!!!

Today small but important article and on my favorite topic – Microsoft 365 Governance.

One of the activity or part of Microsoft 365 Governance is to limit the number of admins. Like, there should not be more that 3-4 or Global Administrators or SharePoint Administrators.

Periodically, as a Microsoft 365 tenant admin, I want to evaluate how many users have different roles. I also want to know who holds respective roles like Global Administrator or SharePoint administrator.

We have also detailed article – Microsoft 365 Governance – Get all admins in a tenant – https://knowledge-junction.in/2024/12/01/m-365-governance-know-admins-in-tenant/

Today, we are going to discuss an important topic in this article. It explains how to export a list of all users having roles assigned from the Microsoft 365 admin center.

Detailed Steps

• Navigate to Microsoft 365 admin center either through office 365 portal or from direct link – https://admin.microsoft.com/
• From office portal – navigate to URL – https://portal.office.com
  • We have detailed article for navigating to Microsoft 365 admin center – Microsoft 365 – Navigating to Microsoft 365 admin center
• Once we are on Microsoft 365 admin center, we could navigate to “ROLEs“

• From the left pane of admin center, click on “Roles” or expand the “Roles” section as

• As we expand Roles section, we have two sections
  • Role assignments
  • Administrative units
• Click on “Role assignments“, we will be navigated to “Role assignments” page as

• As shown in above image, click on “Export admin list” link available.
• As we click on “Export admin list” link, progress pop up will show as

• Finally list get successfully downloaded as .CSV file – roles_12_1_2024 2_07_24 AM.csv.

REFERENCES

• Microsoft 365 – Navigating to Microsoft 365 admin center – https://knowledge-junction.in/2022/11/17/microsoft-365-navigating-to-microsoft-365-admin-center/
• Microsoft 365 Governance – Get all admins in a tenant – https://knowledge-junction.in/2024/12/01/m-365-governance-know-admins-in-tenant/

Thank you 🙂 Have a nice time ahead 🙂