SharePoint online – Interview preparation

I am sharing a page link with colleague. I want to make sure that, after specific days link should automatically expire. This means, my colleague should not access the URL / Link which I shared. Is it possible? If yes, how?

• When we share any link we have a choice to set some settings like
  • With whom we can share link
  • Can View
  • Can Edit
  • Set expiration date (MM/DD/YYYY)

For more details, please refer to the article. Microsoft 365 apps: NEW FEATURE – Set expiration available for all links when sharing – Enhance Security with Expiring Links – https://knowledge-junction.in/2024/07/10/microsoft-365-apps-new-feature-set-expiration-available-for-all-links-when-sharing-enhance-security-with-expiring-links/

What is SharePoint Online Management Shell

• The SharePoint Online Management Shell is a Windows PowerShell module. We can use it to manage SharePoint settings at the organization level. It can also manage settings at the site collection level.
• To use SharePoint Online PowerShell commands, we must have the SharePoint Admin role in Microsoft 365.
• We must install the SharePoint Online Management Shell module and connect to the SharePoint Online service
• SharePoint Online Management Shell commands manage SharePoint settings and site collections
• Install the SharePoint Online Management Shell by downloading and running the SharePoint Online Management Shell or installing the module from the PowerShell Gallery.

How to know the current version of “SharePoint Online PowerShell” module? Which PowerShell CMDLET is used?

• “Get-Module” PowerShell CMDLET is used to know the current version of “SharePoint Online PowerShell” module installed.

PS C:\> 
Get-Module -Name Microsoft.Online.SharePoint.PowerShell -ListAvailable | Select Name,Version

Name                                   Version         
----                                   -------         
Microsoft.Online.SharePoint.PowerShell 16.0.23408.12000
Microsoft.Online.SharePoint.PowerShell 16.0.21513.12000

• We have detailed article on PowerShell modules CMDLETs – PowerShell – Exploring Module CMDLETs – https://knowledge-junction.in/2022/12/12/__trashed-2/

Consider a scenario, I want to install PowerShell module on my computer / laptop. But I do not have administrator rights, what will be the my option to move ahead?

• To move ahead, for time being we can install respective PowerShell module for current user only
• There is parameter called -scope to the Install-Module PowerShell CMDLET can be used with value “CurrentUser“. So respective module will be installed for current user only.

What is difference between “Primary Site Collection administrator” and other “Site Collection Administrator”

• Site collection administrators have the same access rights as primary SharePoint site owners, but the only difference is E-mail notifications! Primary site collection administrators will get email notifications like site collection storage limit warning Emails.
• We don’t have Secondary Site Collection Administrators in SharePoint Online. A Site Collection can have one Primary Site owner and additional site collection Administrators!

Is there any limit for number of Site Collection admins for SharePoint site? What is the best practice?

• SharePoint Online site collection can have multiple site collection administrators.
• There is no fixed limit to the number of administrators a site collection can have.
• It’s recommended to keep the number minimal and assign permissions based on the principle of least privilege.

Microsoft 365 Assessment tool

• The Microsoft 365 Assessment tool is an open source tool. It provides customers with data. This data helps them with various retirement and adoption scenarios.
• Now, the tool supports a Microsoft Syntex adoption, Workflow 2013 module and InfoPath Forms Services
• For more details, please refer – https://pnp.github.io/pnpassessment/index.html

What is Microsoft Graph?

• Microsoft Graph provides APIs for developers to access data across Microsoft cloud.
• Its built on the top of Office 365. Before Microsoft Graph is known as Office 365 unified API.
• Microsoft Graph exposes APIs, data across Office 365 and Azure AD. We can query to Users, Groups, Mail, Calendars, OneDrive, Azure Active Directory, OneNote, Planner, and so on.
• It offers a single endpoint : https://graph.microsoft.com to communicate with different Microsoft 365 cloud services. These include SharePoint Online, Planner, Yammer, Microsoft 365 Groups, and Microsoft 365 Users among others.
• Now Microsoft Graph API v1.0 is stable version available and beta also available.

What is Microsoft Graph Explorer?

• Microsoft Graph Explorer is a tool to test the Microsoft Graph Queries. We can access Microsoft Graph Explorer with URL – https://developer.microsoft.com/en-us/graph/graph-explorer.
• We need to sign in with our Microsoft 365 account to test our queries.
• By default, it uses sample account.
• We need to sign in with our Microsoft account.

Who can access the Viva Engage admin center in the Viva Engage Teams application?

The next roles can access the Viva Engage admin center

• Engage admin,
• Answers admin,
• corporate communicator,
• leader, and a leader’s delegate manager

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