Microsoft 365 – Interview preparation – 6

Hi All,

Greetings for the day!!!

Preparing for Microsoft 365 continues. Today sharing 6th set of questions and answers.

Visit our interview article series – Essential SharePoint Interview Preparation Guide – https://knowledge-junction.in/essential-sharepoint-interview-preparation-guide/

Q 1. Which protocol connects Outlook with Exchange?

• MAPI – Messaging Application Programming Interface (MAPI). The only protocol that supports Outlook connectivity to Exchange Online in Microsoft 365 and to Exchange Server 2019.

Q 2. Do you know – how many domains we can register with Microsoft 365?

• 900

Q 3. Do you know – which record is used to locate the Autodiscover service in Microsoft 365?

• Outlook clients use the CNAME record to locate the Autodiscover service in Microsoft 365.

Q 4. What are Roles?

• Roles are collections of permissions that allow users and groups to perform specific tasks or functions within Microsoft 365.
• Example
  • Global Administrator role
  • SharePoint Administrator role

We have detailed article for exporting all Microsoft 365 roles. Exporting Microsoft 365 Admin Roles: A Step-by-Step Guide – https://knowledge-junction.in/2024/12/02/exporting-microsoft-365-admin-roles-a-step-by-step-guide/

Q 5. What are two types of roles in Microsoft 365?

• Built-in roles
  • These roles are predefined and available by default in Microsoft 365.
• Custom roles
  • Administrators can create custom roles to suit their specific needs and requirements.
  • Example : Edit right without Delete permission.

Q 6. What is “Azure Role-Based Access Control (RBAC)” ?

• The Azure RBAC model makes it easy to assign permissions to a user.
• In Microsoft 365, an administrator can assign each user a role that has predefined permissions assigned to it.
• So instead of assigning multiple permissions to a user, you assign them a role that has those permissions defined.
• This model makes permission management much more efficient and effective.

Q 7. What are “privileged permissions” ?

• Permissions that can be used to delegate management of directory resources to other users, modify credentials, authentication or authorization policies, or access restricted data.

Q 8. What is “Privileged Identity Management” ?

• Microsoft Entra Privileged Identity Management (PIM) lets us grant just-in-time access to your administrators.
• Users assigned the Privileged Role Administrator role can manage PIM and update role assignments for other users.
• PIM automatically removes access when the timeframe expires.

Q 9. What are Access Reviews?

• Access reviews enable organizations to review administrator’s access regularly to make sure only the right people have continued access.

Q 10. What are Role Groups?

• Role groups are a convenient and efficient way of managing and delegating the administration of Microsoft 365.
• Role groups allow administrators to assign multiple roles to one or more users. Granting them the permissions assigned to all the roles in the group.

REFERENCES

• Exporting Microsoft 365 Admin Roles: A Step-by-Step Guide – https://knowledge-junction.in/2024/12/02/exporting-microsoft-365-admin-roles-a-step-by-step-guide/
• SharePoint online – Interview preparation – https://knowledge-junction.in/2024/11/10/sharepoint-online-interview-preparation/
• SharePoint online – Interview preparation – 2 – https://knowledge-junction.in/2024/12/21/spo-interview-preparation-2/
• SharePoint Online Governance: Key Interview Questions – https://knowledge-junction.in/2024/12/03/spo-governance-interview-preparation/
• SharePoint online – Interview preparation – 3 – https://knowledge-junction.in/2025/01/16/ms365-interview-preparation/
• SharePoint online – Interview preparation – 4 – https://knowledge-junction.in/2025/01/19/m365-interview-preparation-4/
• Microsoft 365 – Interview preparation – 5 – https://knowledge-junction.in/2025/02/01/m365-interview-preparation-5/

Thank you for your support, will catch up with new article soon.

Keep learning and keep smiling 🙂 LIFE IS BEAUTIFUL 🙂